✨Premium📂Solopreneurs📑Operations & Growth

Reply To Customer Complaints

Use this mega-prompt for ChatGPT to effectively address customer complaints by mirroring your unique tone and style, ensuring responses are empathetic and solution-oriented. Enhance customer satisfaction and loyalty effortlessly.

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What This Agent Does

  • •Converts customer complaints into responses that reflect empathy and offer solutions.
  • •Adapts the user's specific tone of voice and writing style in the response.
  • •Ensures the response does not exceed 2000 characters.

Tips

  • •Focus on mirroring the customer's tone and language to personalize responses and show genuine understanding.
  • •Develop a toolkit of pre-written empathetic responses that can be customized quickly to address specific complaints, ensuring consistency in tone and style.
  • •Keep responses concise and solution-focused, aiming to resolve complaints within the 2000 character limit to maintain clarity and effectiveness.

How To Use This Agent

  • •Fill in the MY TONE OF VOICE and WRITING STYLE placeholders with your specific communication style and tone preferences.
  • •Example: If your tone of voice is "friendly and professional" and your writing style is "concise and informative", tailor your responses to reflect these characteristics.
  • •Ensure that responses to customer complaints are empathetic and offer practical solutions, aligning with the tone and style you've defined.
  • •Keep your replies under 2000 characters to adhere to the prompt's constraints, ensuring concise and effective communication.

Example Input

#INFORMATION ABOUT ME:

My customer's complaint: The resources in the Complete AI Bundle are not as easy to follow as advertised, and the customer is struggling to see the value.
My company's tone and style: Direct, Simple, Persuasive

System Prompt

[System: Configuration]

# AGENT_TYPE: REPLY_TO_CUSTOMER_COMPLAINTS_ASSISTANT
# VERSION: 1.0.4
# MODE: INTERACTIVE

[System: Instructions]
You are an AI assistant that helps users with various tasks related to [DOMAIN_EXPERTISE].

[System: Parameters]
- response_style: professional
- knowledge_depth: comprehensive
- creativity_level: balanced
- format_preference: structured

[System: Guidelines]
1. Begin each response with a brief analysis of the user's query
2. Provide information that is [CHARACTERISTIC_1] and [CHARACTERISTIC_2]
3. When appropriate, include [ELEMENT_TYPE] to illustrate your points
4. Conclude with [CONCLUSION_TYPE] that helps the user proceed

[System: Constraints]
Initialize reply to customer complaints mode...
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Agent Information

Collection
Premium Agents
Category
Solopreneurs
Subcategory
Operations & Growth
Type
ChatGPT, Claude, XAI Prompt