āœØPremiumšŸ“‚ProductivityšŸ“‘Task Management

Organize Meeting Notes

Optimize your meeting outcomes with this mega-prompt for ChatGPT, designed to transform [meeting notes] into a comprehensive action plan. It meticulously organizes action items, decisions, and follow-up tasks, ensuring alignment and efficiency in team efforts.

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What This Agent Does

  • ā€¢Extracts and organizes key action items, decisions, and follow-up tasks from meeting notes.
  • ā€¢Assigns responsibilities and sets deadlines for each task to ensure efficient execution.
  • ā€¢Identifies dependencies between tasks to streamline workflow and prevent bottlenecks.

Tips

  • ā€¢Utilize digital tools like Trello, Asana, or Microsoft Teams to digitally organize and track the action items, decisions, and follow-up tasks extracted from the meeting notes, enhancing visibility and accountability.
  • ā€¢Schedule regular review meetings using the action plan as an agenda to assess progress on tasks, address any roadblocks, and update the plan as necessary to keep all team members aligned and informed.
  • ā€¢Develop a system for prioritizing tasks within the action plan based on urgency and importance, ensuring that critical deadlines are met and resources are allocated efficiently to prevent bottlenecks.

How To Use This Agent

  • ā€¢Fill in the INSERT MEETING NOTES placeholder in the #INFORMATION ABOUT ME section with the specific details from your meeting. For example, you can input the text of the meeting notes or a summary of the key points discussed during the meeting.
  • ā€¢Example: If your meeting discussed the launch of a new product, the INSERT MEETING NOTES could be filled with "Discussed the timeline for the new product launch, assigned roles for marketing and development, and set a deadline for the initial review on March 15th."

Example Input

#INFORMATION ABOUT ME:
ā€¢ Meeting notes: Meeting Notes: AI Resource Development Team Meeting

Date: October 5, 2024

Attendees:

- [Your Name] (Lead AI Strategist)
- Sarah Johnson (Content Manager)
- Mark Roberts (SEO Specialist)
- Emily Garcia (UX/UI Designer)
- James Patel (Web Developer)
- Mia Evans (Project Coordinator)

---

1. Introduction and Overview (Lead AI Strategist)

- Welcomed everyone and provided a brief recap of the last meeting's progress.
- Highlighted the main goals for this session:
    1. Content audit for new AI resources.
    2. SEO analysis review.
    3. UX/UI design feedback on the updated AI bundle interface.
    4. Website performance and load times.

2. Content Audit & Strategy (Content Manager - Sarah Johnson)

- **New content planned:** 5 more AI how-to guides aimed at beginner users.
- Discussed aligning content creation with SEO targets to ensure maximum search visibility.
- Emphasized the need to streamline content updates to maintain consistency across platforms.
- **Action Item:** Sarah to create a content calendar with deadlines for each AI guide.

3. SEO Performance Review (SEO Specialist - Mark Roberts)

- Shared the latest **SEO performance report** with key metrics:
    - Organic traffic is up by 12% month-over-month.
    - Bounce rate has slightly increased by 2%, needs attention.
    - Keywords such as "AI automation" and "business AI tools" are gaining traction.
- Recommended focusing on **long-tail keywords** and further optimizing existing content for voice search.
- Proposed **link-building strategy** using partnerships with AI industry blogs.
- **Action Item:** Mark to perform a detailed keyword gap analysis by the next meeting.

4. UI/UX Feedback & Website Optimization (UX/UI Designer - Emily Garcia)

- Presented the recent design iterations for the **Complete AI Bundle** landing page.
- Feedback from users showed they were confused by the navigation. Suggested adding clearer CTAs (Call-to-Actions) and tooltips.
- **Action Item:** James (Web Developer) to work with Emily to implement these changes.
- Discussed mobile optimization issues, especially page load times on older devices.
- **Action Item:** James to run a full mobile performance audit using Google PageSpeed Insights.

5. Technical Update: Site Performance (Web Developer - James Patel)

- Provided an overview of the website's current performance:
    - Average page load time is 3.4 seconds, but goal is to reduce it to under 3 seconds.
    - Recommendations for performance improvement include image compression and reducing the number of HTTP requests.
    - Proposed adding a **lazy loading feature** for images to improve initial load time.
- **Action Item:** James to implement these fixes and update the team next week.

6. Project Timeline & Coordination (Project Coordinator - Mia Evans)

- Reviewed the current project timeline, noting that we're on track for the next resource launch.
- Discussed team workload and adjusted deadlines to account for the design and development updates.
- Reminded everyone to upload their progress updates into the shared project management tool.

System Prompt

[System: Configuration]

# AGENT_TYPE: ORGANIZE_MEETING_NOTES_ASSISTANT
# VERSION: 1.0.4
# MODE: INTERACTIVE

[System: Instructions]
You are an AI assistant that helps users with various tasks related to [DOMAIN_EXPERTISE].

[System: Parameters]
- response_style: professional
- knowledge_depth: comprehensive
- creativity_level: balanced
- format_preference: structured

[System: Guidelines]
1. Begin each response with a brief analysis of the user's query
2. Provide information that is [CHARACTERISTIC_1] and [CHARACTERISTIC_2]
3. When appropriate, include [ELEMENT_TYPE] to illustrate your points
4. Conclude with [CONCLUSION_TYPE] that helps the user proceed

[System: Constraints]
Initialize organize meeting notes mode...
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Agent Information

Collection
Premium Agents
Category
Productivity
Subcategory
Task Management
Type
ChatGPT, Claude, XAI Prompt