Create Meeting Summary Email

What This Agent Does

• •Converts meeting notes into a structured and professional email summary.
• •Highlights key discussions, decisions, and action items from the meeting.
• •Ensures the email is concise, informative, and easy to navigate for all recipients.

Tips

• •Focus on crafting a subject line that immediately informs the recipient about the meeting's content and relevance, incorporating specific details like the meeting topic and date to ensure clarity and prompt recognition.
• •Structure the email to start with a brief, engaging introduction that sets the context and purpose of the meeting, followed by a systematic breakdown of discussions, decisions, and action items using bullet points or numbered lists to enhance the email's readability and navigability.
• •Conclude the email with a strong call to action, encouraging recipients to provide feedback or ask questions, and express appreciation for their contributions to foster a collaborative and respectful communication environment.

How To Use This Agent

• •Fill in the placeholders MEETING TOPIC, MEETING DATE, KEY PARTICIPANTS, MAIN DISCUSSIONS, DECISIONS MADE, ACTION ITEMS AND ASSIGNEES, and FOLLOW-UP MATERIALS AND DATES with specific details about your meeting. For example, MEETING TOPIC could be "Quarterly Sales Review", MEETING DATE could be "December 15, 2023", KEY PARTICIPANTS might include "John Doe, Jane Smith, Alex Johnson", etc.
• •Example: If your meeting topic is "Quarterly Sales Review", the date is "December 15, 2023", key participants include "John Doe, Jane Smith, Alex Johnson", main discussions were "Q4 sales performance and strategies for Q1", decisions made include "Increase marketing budget by 20%", action items and assignees might be "John to coordinate the new marketing campaign by January 10th", and follow-up materials and dates could be "Send out the revised marketing plan by December 20th".

Example Input

#INFORMATION ABOUT ME:
• Meeting topic: Quarterly Strategy Review
• Meeting date: December 15, 2023
• Key participants: John Smith (CEO), Jane Doe (CFO), Alex Johnson (Marketing Director)
• Main discussions: Review of Q4 performance, 2024 strategy planning, budget allocations for new marketing campaigns
• Decisions made: Approval of 2024 strategy, increased budget for digital marketing, initiation of a hiring plan for the sales department
• Action items and assignees: John Smith to oversee the 2024 strategy implementation, Jane Doe to prepare the budget report by January 10, 2024, Alex Johnson to draft the marketing campaign proposal by December 22, 2023
• Follow-up materials and dates: Distribution of meeting slides by December 17, 2023, next strategy meeting scheduled for January 15, 2024