Create Actionable VA Tutorials

What This Agent Does

• •Transforms unstructured transcripts into structured, actionable task guides for virtual assistants.
• •Ensures each guide is clear and specific, using headers, bullets, and bold text for easy scanning.
• •Incorporates quantifiable standards and quality assurance mechanisms to define task completion and maintain high standards.

Tips

• •Structure Key Components: Break down the transcript into clear, distinct sections based on topic or task, and format these as headers in the guide. Under each header, list out the tasks in a numbered checklist to provide a step-by-step approach that is easy to follow.
• •Write out a Highly-Actionable Guide: Convert each point mentioned in the transcript into a detailed, step-by-step instruction. Use imperative, action-oriented language to ensure clarity and prevent ambiguity. Include specific details like tool names, URLs, or settings to adjust.
• •Set Quantifiable Standards: For each task, define clear completion criteria so the virtual assistant knows exactly when the task is successfully completed. Incorporate a quality assurance step, such as requiring the virtual assistant to send a screenshot or a brief summary upon completion of each task to ensure accuracy and completeness.

How To Use This Agent

• •Fill in the INSERT TRANSCRIPT placeholder with the specific text of the Loom transcript you want to transform into a tutorial. Example: If your transcript details a process for scheduling social media posts, insert the entire text of that process.
• •Use the provided framework to organize the transcript into a structured guide. Begin by dividing the transcript into logical sections (Part 1), then create a detailed, step-by-step checklist (Part 2), and finally, set clear standards and quality checks (Part 3).
• •Ensure clarity and usability of the tutorial by using simple language, clear formatting with headers, bullets, and bold text, and by including example screenshots where necessary to illustrate steps or expected outcomes.

Example Input

#INFORMATION ABOUT ME:
• My transcript: "Welcome to our daily operations guide. First, check the email inbox and categorize each email. Respond to urgent emails within 2 hours. Next, update the CRM with new client information and ensure all details are accurate. Schedule social media posts for the week on Buffer using the content calendar. Lastly, prepare a brief report on daily sales and email it to the management team."