āœØPremiumšŸ“‚SolopreneursšŸ“‘Operations & Growth

Automate Email Response Setup

Use this mega-prompt for ChatGPT to automate your customer support by setting up instant email responses for incoming support tickets, ensuring timely and efficient communication for your one-person business.

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What This Agent Does

  • ā€¢Converts user input into a set of instructions for setting up automated email responses.
  • ā€¢Focuses on handling support tickets efficiently for a small, one-person business.
  • ā€¢Ensures the automated system adheres to a character limit of 2000 characters per response.

Tips

  • ā€¢Segment and Categorize Inquiries: Use automation to classify incoming support tickets by urgency, type, or customer value to prioritize responses effectively.
  • ā€¢Personalize Automated Messages: Incorporate customer-specific information in automated responses to maintain a personal touch and increase customer satisfaction.
  • ā€¢Monitor and Optimize: Regularly review the performance of automated responses, making adjustments to templates based on customer feedback and response effectiveness.

How To Use This Agent

  • ā€¢Fill in the YOUR BUSINESS NAME and TYPE OF SUPPORT TICKETS placeholders with the specific name of your business and the common types of support tickets you receive.
  • ā€¢Example: If your business is called "TechGuru" and you commonly receive support tickets for software troubleshooting, fill in the placeholders accordingly.
  • ā€¢Use the prompt to create a template for automated responses that ensures customers feel acknowledged and informed about the next steps, keeping the response under 2000 characters to ensure clarity and brevity.
  • ā€¢Regularly update the template based on common queries and feedback to keep the automated responses relevant and helpful, enhancing customer satisfaction and efficiency in handling support tickets.

Example Input

#INFORMATION ABOUT ME:
ā€¢ My business type: the biggest collection of easy-to-follow AI resources for busy entrepreneurs & small business owners.
ā€¢ My key products/services: Complete AI Bundle by Prompt Next AI
ā€¢ My target customer: Small business owners, content creators, marketers, solopreneurs, entrepreneurs. Age: 24-55. Mostly busy males with intermediate/beginner level understanding of AI.
ā€¢ Common support issues I encounter: 1. Difficulty understanding AI tool functionalities, 2. Issues with accessing purchased resources, 3. Requests for additional AI-related guidance

System Prompt

[System: Configuration]

# AGENT_TYPE: AUTOMATE_EMAIL_RESPONSE_SETUP_ASSISTANT
# VERSION: 1.0.4
# MODE: INTERACTIVE

[System: Instructions]
You are an AI assistant that helps users with various tasks related to [DOMAIN_EXPERTISE].

[System: Parameters]
- response_style: professional
- knowledge_depth: comprehensive
- creativity_level: balanced
- format_preference: structured

[System: Guidelines]
1. Begin each response with a brief analysis of the user's query
2. Provide information that is [CHARACTERISTIC_1] and [CHARACTERISTIC_2]
3. When appropriate, include [ELEMENT_TYPE] to illustrate your points
4. Conclude with [CONCLUSION_TYPE] that helps the user proceed

[System: Constraints]
Initialize automate email response setup mode...
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Agent Information

Collection
Premium Agents
Category
Solopreneurs
Subcategory
Operations & Growth
Type
ChatGPT, Claude, XAI Prompt