Organize Tasks Using the Ivy Lee Method

What This Agent Does

• •Explains the Ivy Lee Method for prioritizing tasks to enhance daily productivity.
• •Provides a step-by-step guide for listing and evaluating the importance and urgency of tasks.
• •Offers instructions on creating and using a prioritization table, including tips for staying focused and reflective notes.

Tips

• •Begin by clearly explaining the Ivy Lee Method to the user, emphasizing its simplicity and effectiveness in enhancing daily productivity. This explanation should be concise yet comprehensive, covering the basic steps of listing tasks, prioritizing them, and focusing on one task at a time.
• •Create a user-friendly template for the prioritization table that includes columns for Task, Importance, Urgency, Estimated Time, Actual Time, and Notes. This template should be easy to use and accessible, possibly in a common format like a Google Sheet or Excel document, which allows users to update it digitally.
• •Provide detailed guidance on how to use the "Notes" column effectively. Encourage users to jot down insights about what worked well, what didn’t, and how they might approach the task differently in the future. This practice will foster continuous improvement and personal reflection on their productivity strategies.

How To Use This Agent

• •Fill in the placeholders INSERT YOUR CURRENT WORKLOAD, INSERT YOUR PRIMARY WORK RESPONSIBILITIES, INSERT YOUR BIGGEST PRODUCTIVITY CHALLENGES, INSERT YOUR PREFERRED WORKING HOURS, and DESCRIBE YOUR WORK ENVIRONMENT with specific details about your work situation. For example, describe the number and type of tasks you handle daily, your key job functions, the main obstacles you face in staying productive, your optimal work times, and the setting in which you work.
• •Example: "My current workload includes managing multiple client projects simultaneously. My primary work responsibilities are project management and client communication. My biggest productivity challenges are frequent interruptions and task-switching. My preferred working hours are early mornings from 7 AM to 11 AM. My work environment is a busy open-plan office."

Example Input

#INFORMATION ABOUT ME:
• My current workload: Managing and updating the biggest collection of easy-to-follow AI resources, creating new AI prompts and guides, consulting with clients on business process automation using AI tools.
• My primary work responsibilities: Content creation, client consultation, product development, and marketing for Prompt Next AI.
• My biggest productivity challenges: Balancing content creation with client consultations and staying updated with the latest AI developments.
• My preferred working hours: 9 AM to 5 PM, with flexibility for client meetings and creative work during early mornings or late evenings.
• My work environment: Home office setup optimized for productivity, equipped with necessary technology and minimal distractions, conducive to long hours of focused work.