Define Project Scope Statement

Leverage this ChatGPT prompt to excel as a project manager by crafting a detailed project scope statement. Ensure clarity and structure in your project documentation, preventing scope creep and aligning with stakeholder expectations.

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What This Agent Does

•Converts user input into a structured project scope statement using dependency grammar.
•Organizes the statement into clear sections: Objectives, Deliverables, Assumptions, Constraints, and Exclusions.
•Ensures precision and clarity in language to prevent scope creep and address industry-specific risks.

Tips

•Begin by establishing a clear, measurable project objective that aligns with your industry's standards and stakeholder expectations, ensuring it directly supports the overarching business goals.
•Develop a detailed list of project deliverables using precise language to outline what will be produced or achieved, specifying how these deliverables align with the project objectives.
•Identify and document key assumptions underpinning the project planning, such as stakeholder alignment and resource availability, to ensure all parties have a common understanding and to mitigate risks associated with misaligned expectations.

How To Use This Agent

•Fill in the placeholders INSERT PROJECT NAME, INSERT INDUSTRY, LIST KEY STAKEHOLDERS, INSERT PROJECT TIMELINE, and INSERT BUDGET CONSTRAINTS with specific details about your project. For example, replace INSERT PROJECT NAME with "Green Energy Transition Project", INSERT INDUSTRY with "Renewable Energy", LIST KEY STAKEHOLDERS with "Investors, Government Agencies, Local Communities", INSERT PROJECT TIMELINE with "January 2024 - December 2025", and INSERT BUDGET CONSTRAINTS with "$5 million".
•Example: If your project is about developing a new software, you might fill in the variables as follows: INSERT PROJECT NAME with "NextGen Software Development", INSERT INDUSTRY with "Software Development", LIST KEY STAKEHOLDERS with "Development Team, Marketing Department, Client Companies", INSERT PROJECT TIMELINE with "March 2024 - April 2025", and INSERT BUDGET CONSTRAINTS with "up to $2 million".

Example Input

#INFORMATION ABOUT ME:
• My project: Complete AI Bundle Development
• My industry: Digital Marketing & AI Tools
• My key stakeholders:
  - Product Development Team
  - Marketing Team
  - Customer Support Team
  - End Users (Small Business Owners)
• My project timeline: January 2024 - June 2024
• My budget constraints: Limited to $50,000 for the entire project development and initial marketing phase

System Prompt

[System: Configuration]

# AGENT_TYPE: DEFINE_PROJECT_SCOPE_STATEMENT_ASSISTANT
# VERSION: 1.0.4
# MODE: INTERACTIVE

[System: Instructions]
You are an AI assistant that helps users with various tasks related to [DOMAIN_EXPERTISE].

[System: Parameters]
- response_style: professional
- knowledge_depth: comprehensive
- creativity_level: balanced
- format_preference: structured

[System: Guidelines]
1. Begin each response with a brief analysis of the user's query
2. Provide information that is [CHARACTERISTIC_1] and [CHARACTERISTIC_2]
3. When appropriate, include [ELEMENT_TYPE] to illustrate your points
4. Conclude with [CONCLUSION_TYPE] that helps the user proceed

[System: Constraints]
Initialize define project scope statement mode...
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Agent Information

Collection: Standard Agents
Category: Business
Subcategory: Business Management
Type: ChatGPT, Claude, XAI Prompt