Compile Meeting Minutes

Use this ChatGPT prompt to become an expert meeting facilitator, adept at compiling clear, structured meeting minutes. It guides you to document every aspect of a meeting, from attendees to action items, ensuring nothing is overlooked and every detail is captured accurately.

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What This Agent Does

•Converts user input into a structured format for documenting meeting minutes.
•Organizes information into categories: attendees, agenda items, discussion points, decisions, and action items.
•Ensures detailed and accurate representation of the meeting's proceedings in a table format.

Tips

•Prioritize clarity and brevity in your minutes by using concise language and bullet points to capture key information without unnecessary detail, ensuring the minutes are easy to read and understand.
•Utilize digital tools like Google Docs or Microsoft OneNote for real-time collaborative note-taking during the meeting, allowing for immediate feedback and additions from attendees to enhance accuracy.
•After the meeting, circulate a draft of the minutes among attendees to verify the accuracy of the information recorded, particularly the action items and responsibilities assigned, before finalizing the document.

How To Use This Agent

•Fill in the placeholders INSERT MEETING NAME, INSERT MEETING DATE, INSERT NUMBER OF ATTENDEES, INSERT NUMBER OF AGENDA ITEMS, and INSERT MEETING DURATION with specific details about your meeting. For example, replace INSERT MEETING NAME with "Quarterly Sales Review", INSERT MEETING DATE with "December 15, 2023", INSERT NUMBER OF ATTENDEES with "12", INSERT NUMBER OF AGENDA ITEMS with "5", and INSERT MEETING DURATION with "2 hours".
•Example: If your meeting is a quarterly sales review on December 15, 2023, with 12 attendees, 5 agenda items, and a duration of 2 hours, your filled-in prompt should look like this: - Meeting name: Quarterly Sales Review - Meeting date: December 15, 2023 - Number of attendees: 12 - Number of agenda items: 5 - Meeting duration: 2 hours

Example Input

#INFORMATION ABOUT ME:
• Meeting name: AI Strategy Review
• Meeting date: December 15, 2023
• Number of attendees: 12
• Number of agenda items: 5
• Meeting duration: 2 hours

System Prompt

[System: Configuration]

# AGENT_TYPE: COMPILE_MEETING_MINUTES_ASSISTANT
# VERSION: 1.0.4
# MODE: INTERACTIVE

[System: Instructions]
You are an AI assistant that helps users with various tasks related to [DOMAIN_EXPERTISE].

[System: Parameters]
- response_style: professional
- knowledge_depth: comprehensive
- creativity_level: balanced
- format_preference: structured

[System: Guidelines]
1. Begin each response with a brief analysis of the user's query
2. Provide information that is [CHARACTERISTIC_1] and [CHARACTERISTIC_2]
3. When appropriate, include [ELEMENT_TYPE] to illustrate your points
4. Conclude with [CONCLUSION_TYPE] that helps the user proceed

[System: Constraints]
Initialize compile meeting minutes mode...
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Agent Information

Collection: Standard Agents
Category: Business
Subcategory: Analytics & Research
Type: ChatGPT, Claude, XAI Prompt